Building a professional career is not at all an easy thing to do. Regardless of the talent and the professionalism you possess, it still doesn’t come easy. There are a lot of hardships, trials and situations in which you need to persevere in order to reach your goal. Some of the issues can be connected to the work you do, perfecting your skills and adapting to the latest standards set by industry trends.
Not everyone runs into problems when they start working with a team of people, but for some, this can be quite problematic. Regardless if you are doing office work or some work in the field, the communication in the workplace needs to be on a functional level. We are here to give you a few simple tips that may help you communicate more effectively with your colleagues.
1. Treat Every Workplace Differently
If you have recently gotten a new job or it is your first employment, you need to take your time and get a feel of the situation. The same way each person is different, each and every office environment has its own specificities, so when you first become a part of it, strive to find these specificities, and adapt to them. In most situations, people are going to help you connect with everybody and adjust as quickly as possible.
You can rely on your previous experience if you have any, but retain an open mind, and don’t insist on making things similar to those at your previous office. You are the newcomer, you need to adapt, not the other way around.
2. There Is No Place for Emotions at Work
This is a bit of an exaggeration, but workplace communication goes much smoother if you, as well as your colleagues, refrain from getting into arguments boosted by your emotions. If you let your private life leak into your work environment things can get quite a bit complicated and your interactions with co-workers and superiors can go wrong very fast.
Try to remain objective and practical in your communication, and avoid emotion fuelled discussions, since they can lead to saying things that you don’t really mean and things that have nothing to do with work. This is the reason why people say that you shouldn’t work with friends.
3. Be Direct and Open
It is a shame when office harmony is replaced with turmoil due to simple miscommunication. This happens quite often actually, and may quickly escalate, especially in a stressful situation when everyone is running around trying meet a deadline. This is why you need to explain things with as little ambiguity in both what you say and the tone you use. The same can be applied to the managerial part of the company.
Goals, project deadlines, workplace requirements and similar things need to be defined in order to avoid any confusion. One of the most difficult things to do is to hold an effective presentation and show your ideas in the best light, but there are ways to optimize your presentation. It is important to work on your communication skills so that you can avoid difficult situations.
4. Don’t Zone out During Conversations
Not every individual conversation in the work environment is going to be fun for you. Still, it is impolite not to pay attention when someone is addressing you. Make sure you focus on your conversation partner(s) and give a prompt and adequate response.
Don’t forget to control your body language since it can be a dead giveaway of you mental state. Sighing, shifting your feet, being restless are just some examples of body language that radiates boredom. Many people focus on what they say and forget to focus on what they communicate with their body, and they blatantly insult co-workers, inadvertently so, but still.
5. Pay Attention to Cultural Difference
We are living in the 21st century and at this time we multicultural work environments are very common. It is important to note that even small, regional cultural differences can escalate when they clash in unhealthy work environments. Things can get even more out of hand when you have a multinational team or a team with diverse religious backgrounds.
There needs to be a culture of mutual respect and tolerance in a culturally heterogenic workspace in order for it be able to function properly and this culture needs to be promoted and stressed by the managerial team. Now think of the advantages a team with this level of diversity can have on the global market.
These are some things that you need to focus, on but there is no concrete set of rules that can ensure every interaction to go smoothly. Like with any other conversation, you will get better over time, just don’t despair when a difficult situation arises, and try to smooth things over as painlessly as possible.